The purpose of a ceremonial document (proclamation, citation, or certificate), issued by the Mayor, is to honor, celebrate, or bring awareness to noteworthy events, organizations, individuals, businesses, or major milestones. A ceremonial document is strictly honorary and is not legally binding. Requests are reviewed on a case-by case basis, and the Mayor’s Office has the right to deny any request. All ceremonial document requests must be submitted at least four (4) weeks in advance of the requested completion date.
Guidelines and Procedures:
- Proclamations acknowledge an individual, business, organization, cause, or event and declare an honorary day, week, or month.
- Citations acknowledge an individual, business, organization, cause, or event without declaring an honorary day, week, or month.
- Certificates celebrate recognition or appreciation of an individual, business, organization, cause, or event.
- Proclamation and Citation requests require information and documentation to be submitted. In the absence of sufficient information or documentation, the request will not be approved.
- Issuance of a ceremonial document does not constitute an endorsement by the Mayor.
- Language may be revised or removed without the applicant’s notice.
- Proclamations are not automatically renewed. Requests must be made on a yearly basis.
- No ceremonial document may be used as part of an advertisement or commercial promotion without explicit permission from the Mayor’s Office.
- In your request for a ceremonial document, please include all background information and other supporting materials necessary for the document to be written.
- The Mayor’s Office will contact you upon receipt of the request.
If you have a question about the Ceremonial Document request form, please contact
EXAMPLES OF CEREMONIAL DOCUMENTS
Ceremonial Document Request
Submit this form for review in order to request a ceremonial document (an official proclamation, citation, or certificate)