Event & Program Communications Request Form Communications Request Form HiddenNext Steps: Sync an Email Add-OnTo get the most out of your form, we suggest that you sync this form with an email add-on. To learn more about your email add-on options, visit the following page (https://www.gravityforms.com/the-8-best-email-plugins-for-wordpress-in-2020/). Important: Delete this tip before you publish the form.Events & Programs Communications Request DocumentThe City of Communication Department team offers promotional support for events that enhance the community and align with the City’s communication priorities. Submission Guidelines: All promotion requests must be submitted at least four weeks in advance to allow for proper scheduling. Promotional support is subject to availability and alignment with the City’s communication objectives. High-quality images or graphics are encouraged to enhance promotional materials. To request promotional assistance, please provide the following details: Your InformationPlease provide us with your contact information.Department(Required) Your Name(Required) First Last Preferred Method of Contact(Required)EmailPhoneYour Email Address(Required) Email Address Confirm Email Address Your Phone(Required)Has this request been approved by your supervisor?(Required) Yes No Who is the point person for this request?(Required) Please provide their name & contact information.Events BasicsPlease provide us with general information regarding the event.Title of Event(Required) Location of Event(Required) Date of Event(Required) MM slash DD slash YYYY Time of Event(Required) Event DetailsDescription of the Event(Required)Primary Goal of Event(Required)Target Audience (Include age/gender)(Required) Estimated Attendance(Required) Is this a ticketed event? If so, please provided the ticket costs and link to ticket sales(Required)Will any roads or parking lots be closed? If so, please provide the locations and durations.(Required)If no streets or parking lots will be closed, please indicate that.Please provide the street closure mapMax. file size: 256 MB.MarketingProvide us with related Marketing information and request for this event.What is the Event Tone / Feel ?(Required) Are Design Elements Needed? If so, please list below(Required) Design elements may include graphics for website design, seasonal poster, website design updates, and maps. Does a logo exists? If so, please provide below.Max. file size: 256 MB.Does a logo need to be created?(Required) Yes No Are there any sponsors? If so, provide please provide below.(Required) If there aren't any sponsors, please state if you are seeking sponsors.Are their sponosorhsip packages? If so, list them below.(Required) Is signage needed? If so, please list your desirables. Event signage includes directional and wayfinding signs, informational boards, branding and promotional displays, engagement and interactive signs, venue and booth signage, and regulatory compliance signs, all designed to guide attendees, enhance branding, and improve the event experience.Please select desired marketing outreach methods.(Required) Social Media Website Flyers Kiosk Poster Press Release Please list your hashtag(s) Desired date to begin marketing rollout(Required) Would you like to request a photographer for the day of the event?(Required) Yes No Would you like to request a videographer for the day of the event?(Required) Yes No Please provide the location of where prior photos/videos files are saved(Required) If you don't have have any photos/video or know the location, please indicate so. Do you have an advertising budget? If so, please list below.(Required) Talent / PerformersPlease list if there are any contracted performer(s) and their performance(Required) If you do not plan on having any performers, please indicate so. If you do plan to have performers but have not yet secured any, please state that you are in the process of securing them. Once you have determined your performers, you must inform the Communications Department.List where the performer(s) will be located during the event(Required) Please specify where the performances will take place during the event (e.g., list the street, pavilion, or other location)VendorsWhen do vendor sign ups begin? Please provide date and vendor sign up link.(Required) If you do not plan on having any vendors, please indicate so.Are there any vendors? If so, please list them below. (Food/Marketplace Vendors)(Required) If you do not plan on having any vendors, please indicate so. If you do plan to have performers but have not yet secured any, please state that you are in the process of securing them. Once you have determined your performers, you must inform the Communications Department.Additional InformationPlease provide any additional information that the Communications team should be aware of.Additional Information
