CEREMONIAL DOCUMENT GUIDELINES & REQUEST FORM

The purpose of a ceremonial document (proclamation, citation, or certificate) issued by the City Council is to honor, celebrate, or bring awareness to noteworthy events, organizations, individuals, businesses, or major milestones.

A ceremonial document is strictly honorary and is not legally binding. Requests are reviewed on a case-by-case basis and the Council President has the right to deny any request.

All proclamation requests must be submitted at least four (4) weeks in advance of the requested completion date. All others must be submitted at least two (2) weeks in advance.

GUIDELINES AND PROCEDURES:

• Proclamations acknowledge a milestone event of an individual, business, or organization to declare an honorary day, week, or month.
• Citations acknowledge an individual, business, organization, cause, or event without declaring an honorary day, week, or month.
• Certificates celebrate recognition or appreciation of an individual, business organization, cause, or event.
• Proclamation and Citation requests require significant information to be submitted. In the absence of sufficient information, the request will not be approved.
• Issuance of a ceremonial document does not constitute an endorsement by the City Council.
• Language may be revised or removed without the applicant’s notice.
• Proclamations are not automatically renewed. Requests must be made when they are needed.
• No ceremonial documents may be used as part of an advertisement or commercial promotion without the explicit permission from the Council President.
• In your request for a ceremonial document, include all background information and other supporting materials necessary for the document to be written.
• The City Clerk’s Office will contact you upon receipt of the request.

If you have any questions about the Ceremonial Document Request Form, please contact the Clerk’s Office: call 410-548-3140 or via email–Julie ([email protected]).